Associate


Department:
Customer Service
Typical Tenure for this Role:
6-18 months


Role Overview
Role Description

A Customer Service Associate is responsible for managing customer inquiries, resolving issues, and providing product or service information in a timely and professional manner. They build on their foundational training, utilizing their growing knowledge of company policies and systems to deliver high-quality support while maintaining a positive, customer-focused attitude.

Key Skills & Competencies
Successful Associates demonstrate a strong foundation in service, professional development, and core competencies:
Customer Advocacy & Service Orientation:
Empathy and Patience: Displaying high levels of empathy and patience to effectively navigate and de-escalate customer interactions.
Problem Resolution: Skillfully diagnosing and resolving routine customer issues with accuracy and efficiency.
Collaboration & Teamwork: Actively supporting colleagues, maintaining a positive team-player attitude, and contributing to the overall team success.
Sales Aptitude & Value-Add:
Proactively identify opportunities to Value Add by enhancing a customer's policy or coverage (e.g., Gap Coverage, Essential Insurance, Assurance Plus).
Product Knowledge (Proficiency Level):
Core Lines: Full functional understanding of Personal Lines Auto coverages (Bodily Injury, Collision, Property Damage Liability, Underinsured Motorist, Personal Injury Protection, Comprehensive Coverage, Roadside Assistance, Rental Coverage, Deductible Dollars, Loss Key Replacement).
Advanced Lines: Foundational understanding of Personal Lines Umbrella coverage.
Risk Recognition: Ability to recognize specialized or excluded risks, such as potential Commercial, Pilgrim, or complex Home/Rental Risk scenarios, for escalation.
Tools & Systems Mastery:
Fluency in core operational systems: Policy Pro, Billing Pro, Polstar, FAB, Customer Directory, Agent Web, ImageWrite.
Knowledge of specific external and supplemental systems: (MA) Registry of Motor Vehicles, eService Admin, and Hi Marley customer interaction platform.

KPIs
CSAT: 88%
VALADD: 10%
ATT: 65%
How they are viewed: Supports and recognizes peers
Self-Evaluation: Do I regularly acknowledge team members?
Role Development

Learning and Development
Brainsharks:
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Intro to Call Handling
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Handling Difficult Calls
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Reinstatements
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EService
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Cyber Security (annual)
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Harassment (annual)
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Payment Card Industry (PCI - annual)
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E-Service and Mobile App
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FAB 2
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CT-NH prime Auto
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NJ-PA Prime Auto
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Polstar 101
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Mass RMV
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MA-NY Auto Coverage
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The Plymouth Rock Way
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Intro to Insurance
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Intro Plymouth Rock Products
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Address Change
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Driver Discounts
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Trailers for Liability Only
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Driver Changes
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Mass RMV
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Intro Polstar & ImageRight
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Intro Agent Web
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Intro Billing
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Intro Billing Systems
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Notice Intent to Cancel
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Intro Call handling
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Handle Difficult Calls
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Using Your Desk Phone
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Pay Plan Changes
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Adjusting Installments
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Reinstatements
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E Refund & cash Control
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eService
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Call Review & Roleplay
Guidelines for Promotion into this Role
Meeting or exceeding the KPIs.